Departments

As head of administration the municipal manager of a municipality is, subject to the policy directions of the municipal council, responsible and accountable to/or—

(a) The formation and development of an economical effective, efficient and accountable administration-

(i) Equipped to carry out the task of implementing the municipality’s integrated development plan. 

(ii) Operating in accordance with the municipality’s performance management system. 

(iii) Responsive to the needs of the local community to participate in the affairs of the municipality.

(b) The management of the municipality’s administration in accordance with the Local Government Municipal Systems Act of 2000 and other legislation applicable to the municipality.

(c) The implementation of the municipality’s integrated development plan, and the monitoring of progress with implementation of the plan.

(d) The management of the provision of services to the local community in a sustainable and equitable manner.

(e) The appointment of staff other than those referred to in section 56(cz), subject to the Employment Equity Act, 1998 (Act No. 55 of 1998);

(f) The management, effective utilisation and training of staff.

(g) The maintenance and discipline of staff.

(h) The promotion of sound labour relations and compliance by the municipality with applicable labour legislation;

(i) Advising the political structures and political office bearers of the municipality.

(j) Managing communications between the municipality’s administration and its political structures and political office bearers

(k) Carrying out the decisions of the political structures and political office bearers of the municipality;

(l) The administration and implementation of the municipality’s by-laws and 15 other legislations.

(m) The exercise of’ any powers and the performance of any duties delegated by the municipal council, or sub-delegated by other delegating authorities of the municipality, to the municipal manager in terms of section 59:

(n) Facilitating participation by the local community in the affairs of the municipality.

(o) Developing and maintaining a system whereby community satisfaction with municipal services is assessed;

(p) The implementation of national and provincial legislation applicable to the municipality; and 

(q) The performance of any other function that may be assigned by the municipal council.

2) A municipality may establish or participate in a municipal entity only if the municipal manager, at least 90 days 

before the meeting of the municipal council at which the proposed establishment of the entity, or the municipality’s 

proposed participation in the entity, is to be approved-

(i) Has, in accordance with section 21A of the Municipal Systems Act

The MFMA, section 81, states that the CFO is “… administratively in charge of the budget and treasury office…”. The 

CFO is responsible for establishing the budget and treasury office as this is the financial management hub of the municipality where the core finance functions are performed. 

1 Establishing the budget and treasury office

The establishment of the budget and treasury office (BTO) by the municipality in terms of the MFMA was delayed until 1 July 2007 to allow municipalities to build the necessary capacity to adequately staff the BTO. 

The MFMA prescribes that the CFO heads the BTO and that competent finance officials must support the CFO in his  role. The competencies of municipal officials assigned to the budget and treasury office must meet the minimum  prescribed financial competency levels. 

The Act does not specify or propose a structure for the budget and treasury office as this is for the municipality to determine however, in so doing, the following minimum functions must be provided for: 

• Budget planning, monitoring and reporting 
• Revenue management 
• Expenditure management 
• Supply chain Management 
• Payroll administration 
• Risk management 

Sound governance arrangements are integral to municipal finance management. A culture of transparency that includes regular reporting is necessary. It is important that professional standards and best practices are implemented and complied with throughout the municipality. 

2 Budget Planning

The budget planning process is described in detail in Part Three of the CFO Handbook. The role of the CFO is to assist the accounting officer with budget preparation and budget implementation amongst other financial management duties in terms of section 81 (1) of the MFMA. The CFO is duty bound to assist senior managers with their duties and responsibilities inferred on them in terms of section 78 and with duties delegated to them by the accounting officer in terms of section 79 of the Act. 

The CFO, in terms of the written delegations from the accounting officer, is accountable to the accounting officer for ensuring that the municipality complies with the budget preparation, budget compilation, including the required consultation processes and budget implementation requirements of the MFMA. 

The CFO must ensure that the timelines and deliverables in respect of the municipal budget schedule as tabled by the mayor are achieved. The CFO will have to ensure that the necessary systems, processes and policies are in place to assist senior managers with their contributions to the budget compilation process. 

The CFO must ensure that he/she has complete knowledge of the legislative requirements and supporting regulations, guidelines and budget formats so that he/she can compile an accurate and credible budget within the legislative timeframes.

Corporate Services Department’s core function is to provide support to all the Departments within the Siyancuma Municipality Coast Municipality to ensure efficient and effective delivery. It consists of nine (9) divisions, namely:-

1. Human Resources – is responsible for labour matters, recruitment and Selection and Staff benefits
2. Estate Administration – is responsible for the administration and management of all council owned properties, 

closure of road / lane and public open spaces, encroachment, leases and alienation of council owned land.

3. Housing 
4. Administration – is responsible for minute taking for all Council meetings i.e Executive Committee, Council, Portfolio 

Committees and Sub-Committees. The division is also responsible for Council’s municipal code, ensure efficient 

registry and switchboard operations

5. Douglas Holiday Resort – Leisure
6. Traffic Services – By Law enforcement and traffic services
7. Disaster Management
8. IDP – ensure community and other stakeholders inputs in the IDP processes
9. LED – is responsible for the development of our local economy, business/companies registration

Corporate services functions

Human Resources

Skills Development and Training

Estates Administration

Meeting Administration

Records and Registry

Switchboard and Reception

– General Administration

– Municipal Notices

– Translation and Interpretation

– Policies Register

– Municipal Code

– Ward Committees

– Councillors Information

The Technical Department derived its mandate from the Constitution of the RSA as well as applicable Municipal Legislation.

The Mission of the Department is to provide Infrastructure Services as well as Housing and Critical Resources to

Siyancuma Municipality and the residents.

The Strategic Objective of the Department is to provide Infrastructure led and driven economic growth through the

provision of technical infrastructure.

The function and responsibilities of the infra-structure service includes:

Water and Sanitation

Roads and Stormwater

Electricity Distributions

Fleet Management